How We Operate

Council Structure

The Town Council has twelve elected members who give their time voluntarily for the benefit of Shaftesbury and its residents. The Council elects one of its members to be Town Mayor in May of each year, electing a Deputy Mayor at the same time. The Mayor presides over all Town Council meetings.

Membership – The Town Council meetings are attended by all members of the Town Council and are presided over by the Mayor and, in their absence, the Deputy Mayor. There are seven Full Council meetings scheduled each year, together with one Annual Meeting which takes place in May.

Responsibilities – The Town Council meetings approve and adopt the minutes of Town Council and Committee meetings, receive reports on the Mayor’s engagements and correspondence and receive reports from District and County Councillors and local organisations. The meetings also deal with contractual, financial, legal and policy matters that Committees do not have the remit to resolve.

The Town Council has four Committees, meeting on a cyclical basis.  Dates for meetings of the Council's Committees can be found on our Meetings page. 

For a summary of the meetings agreed on 19th May 2015 click here: Summary of 2015-16 Meetings

For a summary of the meetings agreed on 15th March 2016 click here: Summary of 2016-17 Meetings

Planning and Highways
Planning & Highways Committee Terms of Reference 2014
Recreation, Open Spaces and Environment
Recreation, Open Spaces & Environment Committee Terms of Reference 2014
General Management
General Management Committee Terms of Reference 2014
Human Resources
Human Resources Committee Terms of Reference – June 2015

Parish or Town Meetings

Parish of Town Meetings can be convened by the Chairman of the Council, any two Councillors or any six electors.  Only those members of the public who reside within the Town Council/Parish boundary and are on the Electoral Register may take part in the proceedings.

Minutes of the meeting held on 5th September 2016

Agenda for the meeting to be held on 3rd October 2016

Agenda for the meeting to be held on 21st November 2016

Town Council Representatives on Local Organisations

Town Council representatives on Local Organisation was resolved at the Annual Meeting held on 31st May 2016 

Town Council representatives on Local Organisation was resolved at the Annual Meeting held on 19th May 2015

Annual Return

A draft of the Annual Return for 2014/15 was submitted to the Annual Meeting of the Council on 19th May 2015

Annual Return for the financial year ended 31 March 2015
Annual Return for the financial year ended 31 March 2016

2015-2016 Budget

The 2015-2016 Budget was resolved by Council on 24th March 2015

2016-2017 Budget

The 2016-2017 Budget was resolved by Council on 5th April 2016

2016-2017 Budget Book

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Upcoming Meetings